Notice of Annual General Meeting

Notice of Online Annual General Meeting

You’re Invited!

  • Wednesday May 12 – 7 pm
  • RSVP is required RSVP Pam Pinch ppinch@ekccu.com by May 6
  • The first 25 members to register and attend will receive a $25 gift card or gift basket from one of our local business members
  • The meeting will be delivered via ZOOM

EKC is different from other financial institutions because our leadership is from a local Board of Directors. Each of the Board members is passionate about the East Kootenay and dedicated to the future of EKC and its members.

The Board of Directors is an elected group of individuals who are members, just like you, and generously give their time and energy to steer the present and help unfold the future. Every year, an election is held, and every adult member has the right to cast a vote and run for a seat on the board if they choose.

Special Resolution Electronic and In-Branch Voting April 26–May 1, 2021

The Board of Directors of East Kootenay Community Credit Union is proposing to update the Credit Union’s Rules. Rule changes require approval by the Financial Regulator (BCFSA) and a vote by EKC’s Board of Directors and members.

We encourage all members to read the suggested changes before you cast your vote. Rule changes are taken very seriously, and the Special Resolution and Schedule A are drafted by our lawyers. View the Special Resolution.

The changes are listed in the Summary of Proposed Amendments. The requested changes include voting on a Special Resolution at a Special Meeting rather than only at the Annual General Meeting and other wording changes to correct inconsistencies that have identified after a thorough legal review.  You can see a full version of the Proposed Changes.

Voting is a democratic process and members have their say through a one member, one vote system. The results will be approved if there is two-thirds of the members who cast ballots vote in favour.

Date, Time & Location of Voting

Voting will be done electronically via our website or electronically in-branch:

  • Cranbrook and Fernie April 27-May 1
  • Elkford and Sparwood April 26-30

Branch Hours April 26 – May 1, 2021

As a co-operative, members vote for rule changes, including special resolutions, and for Board members should there be an election. Voting can be online or in the branch (online with an iPad).

EKC rules require our members to have five consecutive days to vote. To ensure EKC follows the rules and for your convenience, EKC will open the branches as follows for voting.

COVID protocols will be in place. We will monitor the number of members in branch closely and will update you if we need to make last-minute changes.

Thanks for supporting your local credit union.

Cranbrook

Tue–Thu 9:30 am–4:30 pm • Fri 9:30 am–5 pm • Sat 9:30 am–3 pm
Tue–Sat 9:30–10:30 am Seniors & members with a compromised immune system

Elkford

Mon–Fri 10 am–3 pm

Fernie

Tue–Fri 10 am–3 pm • Sat. 10 am–2 pm

Sparwood

Mon–Fri 10 am–4 pm

How to Vote

Voting may be done electronically via our website April 26–May 1, 2021, from the comfort of your own home or in person at any branch of EKC (regardless of your home branch) by casting an electronic ballot.

Personal Members (Individual)

Members in good standing as of January 26, 2021.

  • A member in good standing holds five (5) “Class A” membership equity shares
  • Are no more than ninety (90) days delinquent in obligation to the credit union
  • Are 19 and over (junior members under 19 are not entitled to vote)
  • Members must enter their member number on the electronic ballot to confirm identity

Business Members (Organizations, Partnerships, Incorporated Companies, Incorporated Associations, Unincorporated Associations)

  • Incorporated companies or other non-individual legal entities must own five (5) “Class A” membership equity shares.
  • Business (organizations, partnership, incorporated companies, incorporated associations, or unincorporated associations) votes must be cast by a representative who is appointed by written authorization on the ballot provided.
  • The authorized representative is not required to be a member of the credit union but must be 19 years of age or older.
  • An individual may cast multiple ballots if they are appointed as the authorized voter for more than one incorporated business, partnerships, incorporated associations or unincorporated associations.
  • An officer of the incorporated business, partnership, incorporated association or unincorporated association and an authorized individual must complete the Designation of Business/Organization Representative form, which is included as a section of the ballot.
  • No member may vote by proxy.

Frequently Asked Questions

What is a Special Resolution?

A - Special Resolution is a vote conducted by the membership of a credit union to make certain changes to its business. The changes that require a Special Resolution vote are set out in legislation, the Credit Union Incorporation Act. Because East Kootenay Community Credit Union is a co-operative, our members decide whether or not to approve these changes.

Why is East Kootenay Community Credit Union having a Special Resolution vote?

A- Special Resolution votes are required to make any changes to East Kootenay Community Credit Union Corporate Bylaws or Rules. The Rules set out how our organization is governed and capitalized. Our Rules are reviewed as required, with changes recommended as required. This year, the Board of Directors determined it would be in the Credit Union’s best interests to make certain changes to the Rules including the ability to have electronic voting.

Where can the proposed Rules and the full list of changes be viewed?

A-The current Rules can be viewed here. Paper copies of both of these documents are available at your local branch or at EKCCU.COM.

Who can I speak to if I am concerned about the proposed changes to the Rules?

The Board of Directors and the Executive Assistant of East Kootenay Community Credit Union are happy to answer any questions you may have regarding the changes to the Rules. Click the link here: EKC Board

Or contact Pam Pinch at ppinch@ekccu.com

Where can I find the outcome of the vote?

Join us at the AGM, Wednesday, May 12, 2021 via Zoom. In addition to the outcome of the vote on the special resolution, it is a great way to learn more about your credit union, while meeting members of your Board of Directors and staff.  You'll hear about East Kootenay Community Credit Union’s achievements during the past year, changes made to better meet the needs of our members and future plans for growth including the proposed merger and enhanced service.

2021 Board Members Acclaimed

Board Acclaimed - no nominations were received during the nomination period.

  • Jean-Ann Debreceni
  • George Freitag
  • Barb Nunes
 

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